Worldwide businesses or individuals are looking to move cloud-based solutions to make their workflow better and more productive. Migrating emails to a cloud-based solution sounds like a complex task, especially for users who are not familiar with the cloud platforms. The most popular cloud-based solution is Office 365, where users are planning to move their emails. If you are also preparing for the same, here we will explain the benefits and key considerations of moving emails to the Office 365 cloud-based platform.
Let’s understand the benefits of moving emails to Office 365:
Nowadays, it becomes very crucial for organizations to scale up their business using cloud-based solutions. Here, we have given a few benefits of migrating emails to Office 365 mailboxes.
- Accessibility from Anywhere: The most important benefit that you will get after moving to Office 365 is that you can access your emails from anywhere at any time. All you need is an internet connection to log in and access your emails.
- Robust Security: Microsoft offers powerful security features to users’ data, like multiple-factor authentication, spamming email filters, and many more. You do not need to worry about hackers or any malware attacks, as Microsoft perfectly takes care of the data.
- Productive Tools: Along with Office 365, you will get access to various collaborative tools, including Teams, SharePoint, Word, Excel, etc. These solutions offer you better productivity and help you easily achieve business goals.
- Automatic Updates: You will get rid of updating the software manually, as Office 365 is a web-based tool. So, Microsoft automatically updates the new version or feature to you as soon as it is introduced.
- No Manual Setup: If you are working on an on-premises server, like the Exchange Server, you are very well aware that setting up a server is challenging. However, the Office 365 cloud would allow you to set up everything in a flash.
What are the key considerations before switching to Microsoft 365?
Users need to consider things before migrating emails to an Office 365 cloud-based solution. Read the points below and know the important considerations you must keep in mind before moving to Office 365.
Look for a better plan: The first thing you should consider before moving emails to Office 365 is choosing the right plan. We know Microsoft 365 offers various options, from personal to enterprise. So, first of all, understand your needs and decide which plan will be better for you to scale up your business.
Budget: The pricing of each Office 365 plan varies depending on which plan you want to adopt. So, it is a must to prepare your budget and then choose your Office 365 plan on the basis of your overall cost. It will help you to get everything within budget and will not affect your pocket.
Moreover, here, you will also get the option to choose the plan on a monthly or annual basis. Make sure to consider the additional costs if have before enrolling in any Office 365 plan for your business.
Pre-planning for Migration: While migrating emails to Microsoft 365, it is also important to choose a method that would help you accomplish this task smoothly. Microsoft also offers a migration solution to move your old emails to Office 365. Also, you can go for professional third-party software to migrate emails to Microsoft Office 365 smoothly.
Users’ Training: After switching from an on-premises platform to a cloud (Office 365), users may need some time to get familiar with Office 365’s interface. Moreover, give every user appropriate training to work smoothly on Microsoft 365 and boost the business workflow.
Solutions to migrate emails to Microsoft 365 cloud solution
The solutions to migrate emails to Office 365 can vary depending on the source (Exchange, PST, OST, Lotus Notes, EDB or GroupWise). For this, it would be straightforward and smooth for users to use third-party software to accomplish their tasks with ease. The below section will share a few solutions that you can choose according to your source and easily migrate emails to Office 365.
1. Exchange to Office 365 Migration:
Weeom Exchange to Office 365 Migration Tool will be an easier and more secure way to migrate emails from Exchange to Office 365. This software works effectively even if the new user is using it to complete this task. Users can also use this tool to migrate EDB to Office 365 mailboxes without any hassles.
- It allows the migration of multiple mailboxes to Office 365 without any size restrictions.
- This tool can easily migrate all data, including emails, contacts and calendars, to Office 365.
- No technical knowledge is necessary to handle this software when performing migration.
- Users can also migrate public and private EDB files using this professional tool.
2. Lotus Notes to Office 365 Migration:
If you are looking to move from Lotus Notes to Microsoft 365, the Weeom Lotus Notes to Office 365 Migration Tool is the best software. This software works free of limitations and can migrate unlimited mailboxes at once. It comes with a simple user interface, making it easy for even new users to migrate NSF or Lotus Notes emails to Office 365.
- It also offers a filter option that helps to select only the desired items to process into the target.
- Along with migration, users can move NSF files to PST, EML, MSG, and other file formats.
- Users can also try its free trial version if they want any clarification on its functionality and features.
- Its free trial version permits free migration of the first 50 items into the target.
3. GroupWise to Office 365 Migration:
The Weeom GroupWise to Office 365 Migration Tool is a trustworthy solution to accomplish this migration. It works without any restrictions and allows users to make the process smooth and quick. This software can migrate emails without taking a longer time and complete migration accurately.
- It can migrate various GroupWise mailboxes at once into the Office 365 mailboxes.
- This tool offers multiple options to connect the source (GroupWise).
- Also, users can use this software to convert GroupWise emails to PST, EML and MSG file formats.
- It migrates all data, including emails, contacts, tasks, journals, appointments, and many more.
4. OST/PST to Office 365 Migration:
Weeom OST/PST to Office 365 Migration Tool will help you swiftly move OST or PST file data to Office 365. This software allows users to add various OST or PST files at once and move them concurrently. It lets users choose specific data from the OST or PST files to migrate only desired items to Office 365. Additionally, users can exclude items that they do not need in an Office 365 account using its filter option.
- The tool can easily recover corrupted OST or PSTs without losing a single item from the file.
- Users can also preview all data of the added OST or PST using this professional tool.
- It offers a simple user interface, so every user can easily proceed with the PST/OST to Office 365 migration.
Let’s Wrap Things Up!
We discussed the benefits and key considerations for migrating emails to Office 365 mailboxes in this blog. Along with that, we shared a few solutions depending on the sources (Lotus Notes, EDB, PST/OST, Exchange and GroupWise). Users can use the tools mentioned above to move emails to Office 365 smoothly. Moreover, these tools demo versions are also available for trial that users can use on their systems.